Earlier this year, with a friend we discussed how to start a mindset shift initiative in a company; introducing autonomy and agility. On the one hand, the teams might be reluctant to experiment with the new ways of working. At the same time, some of the leaders are cautious if not doubtful. How do you make both sides comfortable to give it a try?
The obvious answer is in small steps - with a pilot - and then let it organically grow. The success of the first team will spread and other teams want to try, and the inception has started. For some people that might be too slow. An alternative way is to limit the pilot in scope. You introduce the initiative to a wide audience but only related to a small part of their daily work.
This reminded of what we started in 2014 in a manufacturing excellence program in Southeast Asia, covering 15 production sites. Besides the typically efficiency projects, we launched an initiative to strengthen the ownership of the frontline workers; the aim was to let them take more responsibility and get them more engaged with their surroundings.
This ownership program was straightforward. We divided the manufacturing site into areas and assigned teams to these areas. Each team then had three housekeeping tasks: a) keep them clean, b) keep all things orderly, c) make the area enjoyable to work in. They received a budget and had full autonomy on how they implemented these three tasks.
The results were great. First, the areas' housekeeping improved a lot and the people installed rest areas, painted their work areas and beautified the factories. In addition, they were more engaged, excited to come to work and simply more content. In addition, we could then take this spirit of responsibility and accountability to areas closer to the key operational activities.
This can be an inspiration for you to introduce new routines that give people more autonomy and introduce agility at the workplace. Housekeeping is a good start; in an office environment that means that you can provide a budget to refresh the common areas and then continuously improve them.
With such programs you can try out how your teams adopt this new way of working. As leaders we can overcome some of our concerns and experiment with new leadership styles: more guidance, less micromanagement. And then, widen the reach of these routines to operational tasks.
Thank you for the discussions, Philippe Henrotaux.
Tim is a change practitioner in the area of innovation and excellence. He is working with teams to accelerate innovation, collaboration and agility.