Are you looking for ways to boost your productivity and control your costs? The Hive17 Human Operating System is designed to enable teams to give their best and one of the key elements is innovation.
At Hive17 we often observe that medium-sized organisations have limited resources and may be stuck in traditional ways of thinking. Hive17 can help you to overcome these barriers and build a culture for effective continuous improvement within your organisation. Here is how this might work.
Let's say that you are looking to improve your efficiency in your operations. We would start with the right mindset and approach to identify creative ideas. This requires a deep understanding of the problem by involving the right people and enabling everyone to express and appreciate new ideas - as many as possible.
After that, we would test these ideas using a scientific approach to stimulate trial & learning. We will help you to set up a clear hypothesis, collecting the right data, and analysing the results carefully with an open and curious mind.
As a result, you can expect to see within a few months a 15% cost reduction and productivity gain. The new culture will also enable you drive quality and create a future-proof business that is able to thrive in any market.
The purpose of any organisation is to successfully deliver value to their customers. The range of customers might be wide and the definition of value and success might greatly vary. Though, in essence that is it. And rightfully, companies are focusing their efforts on selling, producing and delivering their products and solutions.
Recently, there have been new questions and barriers appearing in leadership circles. "I need all my employees to focus in one direction."; "It feels like that internal silos are preventing us from delivering to our clients."; "We need values and a culture that is exciting to work in." All these statements point to a need for increased focus on the delivery of that customer value. We need an effective foundation for our way of working. That is basically the infrastructure to run our operations; or the Human Operating System.
The goal of the human operating system is to create an environment that enables teams to give their best. It is about alignment, transparency, change management, motivation, psychological safety and fun. Imagine a flotilla of small boats that independently sail towards a common direction. How these are operated and are connected describes this operating system.
Here are some of the key components for this human operating system:
Let's arrange a meeting to find out how Hive17 Consulting can further improve your way of working!
This week we had another great Sustainability event in Singapore - organised by Lufthansa Group. While the airline industry overall is struggling to curb carbon emissions, it is great to see that one important player is striving forward on their sustainability journey. Maybe the most prominent technology is AeroShark - a nature-inspired film that is reducing the friction and drag of a plane's fuselage.
The event brought together industry experts into different panels that discussed sustainability also beyond the airline industry. For a while now, I have been pondering about key words that describe sustainability journeys. During this event, I have put more thought into these descriptors which guide us on a solid path towards a better planet and society.
Honesty - past incidents of greenwashing have shown that solid reporting is essential in order to gather internal and external support for the ESG journey. We need to create more transparency and credibility, so that we can strengthen our reputation towards consumers, regulators and talents. Lufthansa has illustrated their effort and dedication to report on a long list of standards.
Frugality - frugality means the careful use of resources and this is strongly related to reducing our consumption of energy, raw materials and natural landscapes. Operational efficiency is not only a driver to reduce cost, in most cases these solutions also have a net positive effect on the environment. The AeroShark film, better transport routing and switching to more efficient drive trains are some great examples.
Courage - risk is a large driver in corporate decision making and often, this is holding back crucial investment decisions. Bold new strategies into an uncertain future requires courage - and we need environments that are enabling more risk taking. One great example was Jungheinrich where the board decided five years ago to fully embark on their sustainability journey; this courage has paid off very well for them.
Synergy - sustainability journeys demand stronger collaboration between the silos within an organisation and beyond their company borders. This collaboration is facilitated with common goals and a belief that together we can achieve more. It was also highlighted that academia and industry need to work much closer and share insights. Together we are stronger.
The journey towards a greener and fairer planet can be daunting. These four underlying principles can act as a guide towards more successful sustainability transformations. Which drivers do you suggest to add?
During the Sustainability Week Asia in Singapore, on stage and in the hallways, there was one strong agreement among speakers and participants. Most companies are still in the game because of compliance - in order to keep their 'license to operate'. They are pushed by regulators, clients and the markets to provide their sustainability reports and commit to token targets.
If we want to turn the tide on climate change, we all need to go beyond that and understand one important thing:
Sustainability is one huge business opportunity!
The opportunities fall typically into three buckets: attracting & retaining talents, operational cost efficiency and exploring new markets. And all of them have a strong impact on profit. Once we realise this, the sustainability movement will be unstoppable!
How can we create this awareness? As a change management practitioner, there are a few simple insights:
I hear that with many of my clients: I feel like they are only ticking the box and they are waiting to be told what to do. It feels like we have a blame culture which is slowing things down. How can we change them and stop this complacency? How can I enable my people to be more proactive?
And why bother, I can simply do the job myself and delegate the important stuff to 'my guy'. The answer is productivity - productivity based on more action & results, and based on a more energetic & focused culture. Once we bring the people out of their inertia, then they will also be able to grow personally, master new skills and feel more confident and excited. Which impacts the productivity of the entire team and the people around them.
What does it take to enable this change? Ownership! We want to create an environment which allows the people to identify themselves with the overall objective and feel engaged to reach that with their best effort. They own their part of the business.
From my experience, here are the key ingredients to develop ownership:
The underlying topic is: becoming a High-performing Team! This is when a team can deliver excellence effortlessly. Everything falls in place and as a team we flow towards success.
Image credit: ©Eloi Stichelbaut - polaRYSE / Holcim-PRB
Last Wednesday, the Climate Tech Subcommittee event was all about Carbon Tracing & Offsetting. We as co-chairs of the subcommittee feel that this is an important topic which needs a solid conversation. We wish we achieved that last week.
We started off with an insightful keynote by Karina Cady with three key messages below. Reach out to us to receive the slides which are kindly provided by the Fuller Academy.
The panellists also agreed that a net-zero strategy starts with the reduction of energy consumption and waste and only as a supplement, we add carbon offsetting to our strategy. A final key insight was that if we start now with carbon reduction and offsetting, it is an asset in our balance sheet; if we wait it will very soon become a liability. Feel free to connect and reach out to the four speakers for more information.
Learn more about the Climate Tech Subcommittee of the SwissCham and follow SwissCham on LinkedIn to receive news about our latest events! Looking forward to talking to you soon.
Carbon Capture is in everybody's mind and ears. From new technologies capturing CO2 from the atmosphere (Climeworks) to crazy markets for carbon credits, solutions to offset our carbon footprint are in high demand. Corporates and governments need to comply with their ambitious net-zero sustainability targets!
Though, how effective are these carbon off-setting projects? What are the best ways to create transparency and build trust? How do carbon offsetting fit into a wider net-zero strategy that aim at the decarbonisation of our planet? Let's initiate the change!
Join us at our event organised by SwissCham Sub-committee Climate Tech on Wednesday, 9 November at 6 PM, where they will be discussing the ins and outs of Carbon Tracing & Offsetting with our panel of experts from SGS Testing & Control Services, Nandina Partners, IHH Healthcare and Carbon Impact Capital. The panel will be followed by an apéro to network for all participants.
For a few months I observed a certain notion; a change that is forming and starting to emerge. And last week, a friend of mine shared a story that greatly describes my notion. Here is the story.
My friend is regularly working in two different sites which are not far from each other and yet are very distinct. One day he met a colleague at the northern site, which has recently moved jobs from the southern site to here. My friend asked her, how is she experiencing her new job? She replied that she has only been here for 2-3 weeks and has observed one big difference: the people are much more open, the people are collaborating with a closer knit, and as a result, decisions are made much faster. When asked, what she thinks makes the difference, the answer was astonishingly simple. She expressed that she also observed that the lunch routine is different. At the southern site, most people organise their individual lunch from home or delivery, because there is no cantine that everyone can use. At the northern site, the company is providing a nice canteen and everyone is having their lunch there together. The managing director of the site is a regular visitor. As a result, the MD and everyone else is easier to approach and the people simply feel closer to each other.
I love this story! A great example of how culture is defined and influenced. Hofstede has defined four elements: values, stories, routines and artefacts. And here we clearly have the latter two present: routines as in going to have lunch with your colleagues on a regular basis; and artefacts in form of the canteen itself, a place to gather as a community.
I can feel that we are starting a period where people are longing for a community feel.
Why is that? In my observation, over the last 2-3 decades many companies and manager have created the routine to talk about individual performance, paying out individual bonuses, developing talents in their individual careers, defining individual role descriptions, etc. All this has fostered a strong individual thinking. We went away from achieving results in teams, focusing on the success of the company, and caring for all people in our different communities.
The recent pandemic then created a stronger awareness of this situation - hey, it is actually not so fun to do everything by ourselves; it makes us insecure. Let's come together again! In a community, we feel more protected, we have more fun, we can leverage more skills and experiences - we can be strong.
How can we bring this community feel back into our organisations? Here some ideas:
How do you think we can bring the community feel back?
A few years back, we have been engaged in a regional project to drive manufacturing excellence in 15 factories with a special focus on energy and how to create a better place for future generation. While this was a technical project with clear value targets, we also understood that this initiative will only be successful when we engage with the people, make them excited about the vision, and create opportunities to learn and progress.
Communicating was not enough - we knew that. Because we wanted to enable and facilitate the change from within, we established a group of change ambassadors who were working closely with the frontline people. We identified a cohort of 25 engineers who were driving the initiative in their respective sites. They became project ambassadors for one year in a full-time ambassador position.
How could we motivate them to join this role? How could we overcome their concerns that this assignment was hindering their career development?
We designed this ambassador program with two clear and distinct objectives in mind. First, we know that the group of ambassadors were vital to achieve the business objectives of the initiative. They were responsible in the identification of energy saving potential in their sites; and then responsible to execute this potential. With these goals we were able to save costs, reduce the environmental impact and increase the reputation of the business.
The second objective of the program was about developing future leaders. The engineers were identified talents and following a development path to potentially become plant managers. One important set of skill they had to learn for their future were leadership and people capabilities. As change facilitators they had tons of opportunities to learn, apply and experiment with different tools, skills and behaviours to engage with the frontline people and the management. As part of the program, we continuously evaluated them based on a change leadership skill framework.
In essence, while working together with human resources, the ambassador program was part of the talent management activities. And it was a huge success! All engineers improved their leadership skill scores while part of the program. And, all engineers joined back their career paths in higher positions than before. A fantastic achievement!
This is how we design our leadership programs at Hive17 Consulting. We always keep this dual objectives in mind: improving the business results and(!) improving the leadership qualities. We believe that in this way we can establish lasting success and drive the change from within.
Agility is in everybody's mind. And yes, its principles can help any part of the business to build lasting success in an environment that is complex and ever-changing.
Tigerhall invited me to a series of podcasts to share my experience with agility in the manufacturing and financial service sector. Here is the first episode!
How do you enable your team to define their change journey from within?
Together with David Newton, we are organising a workshop series called CFOs Leading Business Intelligence. Last week, I talked about decision making in this context. The financial teams are very good at planning and analysing business data. And we need to understand that all these activities are directed at making better business decision and at the betterment of the business we are in.
When it comes to decision making, there are two main areas we aim to improve: speed & quality. How often do you experience delays in your decision making process? And, how confident are you that you are making decisions that are solid and considering all the data we have?
In my presentation and during the panel, we discuss to major elements: decision making bias and decision modelling. Please enjoy this recording.
Next week, we will conduct session for: Change Management. Please sign up with the link!
We often talk about high-performing teams and trying to find recipes of success. In this context, it is important to look beyond short-term gains and work with establishing a platform for lasting success. At Hive17 Consulting, we like to look at different drivers for change:
How can we establish a solid human connection?
One important element of establishing healthy relationships is trust - an understanding that we can rely on each other. Trust is typically between two individuals. In order to cultivate trust within a group of people we need to create a safe environment. We then want to look at what is psychological safety and how to establish such a place. And there is no easy path to achieve this.
First of all, how is it not done. During my advisory and coaching activities, I have observed a number of teams and supported them to create a positive, collaborative environment. With one group of people, I observed something interesting. When the regular group was meeting, they had a open, respectful conversation and were easily able to bring issues on the table and then solve them. Then, a new person joined these conversations and immediately that openness was gone; the original group was not comfortable to speak up. This shows that each individual in a group is contributing to that safe space. And one thing is clear: stating that this is a safe space is not creating psychological safety!
Laura Delizonna, from Stanford University, shares here how we can increase psychological safety in our team:
In order to creating lasting success, you need your team to be creative, you need them to feel comfortable to experiment and possibly "fail" (learn is the better word). Removing negative barriers created by lack of safety allows to build on the knowledge, experience and intelligence from everyone in the room.
How are you building a high-performing team?
Source: High-Performing Teams Need Psychological Safety. Here’s How to Create It, Harvard Business Review, August 2017
Back when I was working in Europe, I had my tradition to be in the office over Christmas. Undistracted and focussed working time - that is what I was seeking. And I experienced in these weeks that I was able to complete a lot more work in the 5-6 hours at my desk. And here I am reading the scientific evidence of that:
“Research indicates that five hours is about the maximum that most of us can concentrate hard on something,” says Alex Pang, founder of Silicon Valley consultancy Strategy and Rest.
Some companies have tried to reduce their working time down to 5 or 6 hours a day and saw productivity improvements. And the employees enjoyed the additional free time. A perfect balance. And yes, when we focus on work and remove distractions, we able to find a flow that allows us to get more done in less time. My experience is confirming this; when I am blocking 2 hours for a specific task, I am able to create a lot more results than if I am forced to split that into several 30 minutes slots.
Though, it is not all sunshine with the 5-hour workday idea. The increase in productivity will not lead to additional output overall. The new productivity level will not translate into an 8-hour workday. Some managers might wish so. Companies also observed that the stress levels increased. Employees felt pressured to squeeze everything they have done in eight hours before in their new five hour period. This is not always easy and creates tension.
And, in the long run companies observed that connections between the employees and relationships started to deteriorate. There is no time for a joint coffee or lunch break. That's how I felt in my empty office during the Christmas break: great to get things done; though, now I need to discuss my ideas with my peers and get inspired by them.
This leads to another element that is essential for lasting success in a complex ecosystem: randomness. We need time to ponder and tinker; these watercooler conversations often spark new ideas. Idle time is one key ingredient to creativity. That is how we are solving problems.
One final question: do we need to tell people how long and when they are working? I prefer to give people freedom and autonomy to choose their time for work. Instead, let's focus on the achievements which we aspire in our group:
It is great to know that our productive time is limited to five hours a day. Let's use this fact to reduce the pressure from people. Let them choose their preferred ideal working time. And let's start to focus on what really matters.
How will you use these ideas in your team?
Source: The perfect number of hours to work every day? Five, WIRED, June 2021
About a year ago, I was introduced to the term 'antifragility' - a new word that intends to describe the opposite of being fragile. This term is about going beyond robustness and resilience - we want to thrive in chaos, not only survive.
Nassim Taleb introduced the term antifragility with his book "Antifragile: Things that Gain from Disorder". Today, I want to take a quote from the book and explain some simple principles how we can deal with difficult, complex ecosystems and how we can establish new behaviours that make us successful in a substantial way - no shortcuts.
"Antifragility (thanks to the asymmetry effects of trial and error) supersedes intelligence. But some intelligence is needed."
What does Taleb mean by that? In the book, he introduces the concept of optionality. If we have different options and we choose options that have a small, limited downside plus a big, unlimited upside, then we will over time be more successful. Randomness (as it appears in complex environments) will drive us towards the upside. Eventual losses will be small. Interestingly, identifying and creating these options doesn't take a lot of intelligence - it's more about courage. Where we need intelligence is in choosing the right options. And this is much easier than designing the perfect path (option) with intelligence.
Where do these options come from? I suggest two sources. First, when we do our business and are observing our customers, we will automatically discover possible ways to improve the value for customers. Simple shadowing, conversations and immersion will surface new things we can try. This leads me to point two: experimentation. Exploring small changes how we deliver our value to customers will create observations and will lead to more options. Small steps will lead eventually to more value and more success. The small steps also avoid to fail big and jeopardise our business.
How can we be intelligent in choosing the right options? There we need direction and a yardstick; base again two sources. First is customer value - again; when we do understand what our customers appreciate, what is important to them, then we collect one part of our northstar. The second source to decide on the right options is our shared vision, our purpose. This gives us meaning and a clear measure on what we want to achieve, what upside means to use, and which option will be the right one for us. The purpose also includes the collective experience on how to be successful in the ecosystem we are running our business.
One last element I would like to mention here. In our business world today, we can observe a lot of transactional behaviour; we try to model each process, find causality and theoretical explanations. The randomness mentioned by Taleb also indicates that we should rely less on these transactional, theoretical approaches. When we are connecting with people in a more human-centric way, it will be easier for us to experiment, build our collective dream, interact with customers and better understand the ecosystem we are in.
How do you experience fragility in your work? What works for you to overcome these stressors?
Photo credit: Leiduowen
At Hive17 Consulting we took our experience and evolved a model that identifies key ingredients that make teams successful in an environment that is ever-changing and complex - in short chaotic. We call these the four pillars of the wheel of antifragility: purpose, customer value, experimentation and relationships.
Each of these include important goals that support success. Though these goals can be contradicting; for example, if the team members have a singular focus on pleasing the customers, then the team spirit might be jeopardised. There is no set of actions that simply improve all four goals at the same time. Therefore, it is important to advance the four pillars in a balanced way. For example, focus on creating value for the customers based on strong team bonds.
While the pillars are based on solid research, our model is created through empiric knowledge. And, we continuously benchmark it to other concepts, thoughts and research, to make sure we are on the right track and further evolve our practice. The other day, I was reading this article "So What is Agile Really About?", in my eyes a great summary of the key principles for agility (which are in itself based on continuous innovation). Here are these 7 principles and how I see them supporting antifragility.
Where do you see the key elements of an agile organisation? What have you observed that makes teams successful in an uncertain and complex environment?
Source: So What is Agile Really About?, Barry Overeem, Scrum.org
During my career I conducted many workshops to develop capabilities. And, I also participated in excellent training workshops. Of extremely high quality. And all of them had one thing in common: the change that occurs to our own daily work after the workshops is minimal.
Since a few years, I also had the honour to coach - guiding people to discover themselves and to apply new routines to their work lives. This is the change we want to see in people. Though, coaching is highly intensive and simply not scalable.
Last year, I started to work with a few teams here in Singapore to develop solutions that are closer to what their customers want. We started with design thinking training sessions which - no surprise - resulted in no change in their daily work. Then we started to play around with different interventions - as a team, as individuals. Slowly we can observe that new habits are forming and the mindsets are shifting.
Training versus Coaching? With this short article, I want to suggest to take a hybrid approach and combine both practices. The aim is to develop new leadership capabilities and cultivate new routines that enable teams and individuals to create lasting success. We can join the benefits of both and add other elements to it. Here is what I suggest:
How do you see that we can combine different practices? What are your experiences with this hybrid approach?
While I am partnering with teams to allow them to become stronger, faster and successful in competitive, complex and ever-changing business environments, I often take out the tool of Objectives and Key Results (OKRs). When implemented correctly, they allow teams to get aligned into a common direction, to focus on what needs to be done now, and to create transparency on where we are and where we want to shift resources. When handled carelessly, then the implementation can also lead to frustration and disengagement.
Where as a leader do I need to be careful with when implementing OKRs?
When I am implementing OKRs, I put a lot of focus on defining them with autonomy in the team. There are a number of external elements that give direction to the team, for example the company vision, market developments, customers' needs & insight and so on. Then, it is up to the team how they want to define and formulate the objectives they want to aim at in the long term. And, then identify the key results they want to achieve in the next three months. The team is in the driver seat and is in constant communication with their leaders to create alignment. In my observation, this process has proven to be highly motivating and meaningful to the teams.
We heard many times that goals need to be specific, and yes, for the short-term key results it is important to bring clarity on the work we want to engage in now. At the same time, making the objectives too specific can act as a barrier to exploring alternative ways to reach the north star.
Ambitious targets are a two-sided sword. And recently in my work I see that teams are simply exhausted and demotivated because they don't see how they can possibly achieve their OKRs. I often explain teams that they better travel light on their journey (with a smaller set of key results) and when these are completed, they can look a their backlog and "load" new key results. If their backpack is too heavy, it will slow them down. In this sense, it is good enough to aim at 70-80% achievement of the key results - something that I have read in the original description of OKRs (re:work).
People are inherently ambitious with the right purpose guiding them. Targets don't need to be ambitious.
Tracking and scoring OKRs is also a delicate path. Here the clear intention is creating transparency and input to decide where to allocate resources for the next month. This review step is intended to create breathing space and reflection on where we are on the journey. There needs to be a level of trust between the different parties to make the review process smooth. When no trust exists, this activity will end up in frustrating micromanagement.
Thanks to the Corporate Rebels to inspire this reflection with their article The Dark Side Of OKRs (And Why We Should Care).
What are the pitfalls you have been observing when introducing OKR?
Over the last decade, I could collect many examples where teams and entire organisations tried to accomplish too many things at the same time - with the result that they are advancing very slowly. I observed this in manufacturing environments, corporate functions, product development teams, etc. And I am sure, many of you agree to this. And still, there are so many important topics; how to choose?
Last year, a team approached me to support them to improve their productivity. They organised themselves in a very typical manner: each team member got a topic assigned and worked on it individually. During my observations I discovered two main obstacles. First, the team members felt that they were not in a good position to help each other. Second, the team was not able to accelerate urgent topics fast. That's why we tried a new approach.
How often do you observe similar situations in your organisation?
In this team, we tried to follow the principle: let's minimise the topics we are working on in parallel. We started with selecting one focus topic per cycle - a two weeks period in their case. At the beginning we had a deep dive into the topic to get everyone familiar with the topic. Then, they discussed what are the tasks to bring this topic forward and continued to work together on these activities. With this sequential approach, the team didn't have to select important topics to reduce the number of projects on their plate. There is always the next cycle, where the next important focus topic will be progressed. This gave the team the confidence to spend very little time on the other topics.
During the reflection after the first cycle, the team expressed how they enjoyed to work closer together; this was a great team bonding. In addition, they were able to significantly accelerate the delivery for the focus topic. At the same time, the team struggled with a steep learning curve during the deep dive and shared that they had to find a new balance between working in a group and focus on individual tasks. We agreed that both points will become much easier over the course of the next cycles. Overall, they all agreed the benefits outweigh these drawbacks. The team highly appreciated the switch to a more parallel approach of delivery.
Where do you see areas to implement this way of working?
In my practice, I am often talking about three different topics: change management, operational excellence and innovation. For many people, they are very different concepts and many companies assign these to different departments. What makes them so distinct? Or are they not?
For me, they are strongly supporting each other and tightly interlinked. Let's start with innovation. This topic is about creating and implementing new solutions. Change management is supporting innovation by driving the change (behaviours) that the new solution will bring. And according to some studies, about 80% of the innovation are incremental, operational improvements, while still disruptive.
In the same way, operational excellence is strongly supported by innovation methods in order to discover crazy ideas. And, in my experience, change management practices support to engage the people and motivate them bring better results.
Lastely, for me change management is directed at improving the business. This can only happen by cultivating an innovation mindset and driving operational excellence across the entire organisation.
So, instead of distributing these three topics in different corners of your organisation, bring them together. Some successful companies have one (Transformation or Excellence) team which can be the driver for company-wide innovation which includes operational excellence and has strong change management practices.
How do you bring innovation, change management and operational excellence closer together?
We are excited to provide you with the findings of our follow-up study about how leaders in Asia and Europe are working through the pandemic. If you remember, in July we published the first report: Teams Come First - New Business Models Later. Here comes part two...
The second study has crystallized some key questions for the way forward: How do you provide a sense of stability in an uncertain environment? How can you focus on Employee Motivation and Customer Value? And, how can you keep nurturing solid relationships in your ecosystem?
The results also show that people - and that’s employees as well as customers and business partners - are taking center stage. Still, many people indicate that they lack direction and vision.
Complete report: hive17.com/antifragilityreport2021
Now is a great moment to evolve and develop your teams and your business. How do these questions and topics resonate with you?
Great to read the outcome of an interesting conversation with Rachelle Lee and Michael Zimmel about how innovation and creativity can shape the way finance professionals are looking at their work.
One key pillar for success is understanding how we are creating value for our customers. This starts with exploring who we are creating value for. And then get inspired by their needs and insights. Where are the pain points and how we can we make these groups of people successful.
In the past, finance professionals were routinely creating standard reports piling up lagging financial indicators. In today's ever-changing, complex world this is not creating value. I suggest to look at leading indicators that we can directly influence and have an impact on the success we are aiming for. We can see a huge potential for finance teams to tremendously increase the value they can create for their 'customers'.
Read more in this interview: The Changing Mandate of Finance.
Over the years in sparring with leaders on operational excellence, the question of how to structure the organisation is coming up regularly. And as so often, the unsatisfactory answer pops up: "It depends...". Are we creating a global structure that supports the different teams? Are we focusing on a region and integrate all functions in one structure? Shall we go down the path of a matrix organisation? All options seem to have major drawbacks.
While the answer is not simple, I like to think along a few principles that guide the design of the organisation. All of us are engaged in two categories of work. One is focusing on daily operations and is directly impacting the value creation within the company. The other is more strategic thinking and reflects on the way we operate and improves and innovates the operation. So, how does that impact organisational design? Let's look at some examples.
In one global manufacturing organisation, the environment, health & safety (EHS) team was looking the best way to serve the different organisational units. On the one hand, the company is divided into different business units and regions. On the other hand, the EHS team is organised in different functions like product safety, process safety, etc. Are we creating global, functional teams that are serving the regional operations, e.g. packaging, manufacturing, import facilitation, etc.? As a result, the specific, local nuances are often neglected and the functions within the region are not well aligned. Shall we design the organisation along the regions? Then, a result is that within a function, the global alignment receives less attention.
In a service organisation, a technical delivery department was looking how to organise themselves more effectively. The company is organised according to business units (customer segments) and regions. Plus the delivery team has different subject matters like data warehouse, software platforms, user journeys, etc. Currently, the company is organised according to the subject matters. And, as a result the collaboration between these units is very poor and the speed of delivery is limited. Shall we change the organisation to a business unit and regional structure? How can we ensure alignment within the subject matter units?
Let's go back to the principles above of daily operations and strategic thinking. All of us are engaged in contributing to the value creation within our company as part of our daily work. At the same time, we also reflecting on our way of working and preparing the organisation of the future success. In my eyes, we should focus first on value creation. And the organisational structure should reflect this by creating departments and teams along the value chain. In the EHS team, this means that we are establishing regional, cross-functional teams that focus on the value creation of the customers. And for the service organisation, we establish teams along the business units and regions - incorporating the different subject matters.
Ok, great! And how can we align the different subject matter experts globally? In my experience, formal global communities of practice allows to bring these experts together and share experiences and define new standards - building the platform for future success. This is much better than engaging in complicated matrix organisations with double reporting lines.
In which area do you want to try out this organisational design?
Today, I had the opportunity to share a hybrid approach to transformation in operational excellence together with Pascal Daniel during the OPEX Week Live APAC. What excites me about conferences are the interaction between peers and experts in the same field - even in a virtual format. So, we had an interesting sharing of insights how we can trigger lasting success in the current disruption. Exciting to see that the audience is also focusing on innovation, positivity, adaptation, health, empowerment, etc. A very people-centric view.
The hybrid approach we presented is pushing along these keywords; the approach is based on human-centricity, bottom-up and and an ecosystem & value focus. The method is inspired by design thinking and lean startup and follows four key steps:
Join us in a workshop where we guide you in applying this approach to your own challenges and opportunities. Fill in this form to express your interest: https://forms.gle/9W3MqGuwsvrEY39PA
About a year ago, a factory in Thailand embarked on a journey to redefine how they approach operational excellence. One aspect was to get crazy ideas; we conducted a design thinking workshop that engaged over 70 people in six teams. In this article, I want to focus on the execution of these ideas: Big & Small Thinking.
In a workshop the teams split the crazy ideas into smaller clouds. Each of these smaller clouds represented a potential three months projects; they followed the following principles:
These criteria represented a shift away from the typical 12-18 months projects. The biggest challenges the team were facing were, a) that after each three months we can add value to the business and b) that we don't know what we will be working on after this project is completed. Both elements allow the teams to stay flexible and adjust the big picture journey to new discoveries and to changes in the environment. At the same time, we were able to celebrate much earlier. The engagement was very high.
How do you drive excellence in a complex and ever-changing environment?
Today was Day 2 of the APAC Operational Transformation Summit with a inspiring speakers that look at new aspects of Operational Excellence: culture, sustainability and agility.
Eric Tachibana started of with an deep dive into culture. Culture is important because there is a clear correlation to financial success - btw, strategy doesn't show this correlation. At the same time, it seems to be difficult to grab and manage. Eric introduced a model to make to make culture more tangible: values, rituals, stories and artifacts. Influencing culture starts with the little behaviours we conduct every day in these four areas. He shared that at Amazon there is a strong focus on the leadership principles that provide guidance to the entire organisation and to create new routines across the four elements of culture.
Luanne Sieh introduced another angle to operational excellence and illustrated the impact of human society on our planet in the last 100 years and how it shot through the roof. In today's business, we need to look at the triple bottom line - profit, people, planet - in order to establish a sustainable operation. Investors today are more and more interested to go beyond th short term financial KPIs and push the companies they are investing in to be active in creating a better world for our society and our planet. This essentially will bring new business opportunities and allows companies to distinguish themselves in the market.
Majid Bhatti supports the view that innovation is essential for business success; creating new products, increase motivation, increase productivity, establishing new relationships. Innovation is not only about creating ideas; selecting the right ideas and executing them are essential parts of innovation. Successful innovation is based on collaboration and interaction between people; based on empathy and understanding. In this context, he introduced agile methods which have a strong focus on interacting with peers and customers. Getting early feedback from them is essential to develop solutions iteratively. Agility also suggests that we are creating flat organisations and facilitate the flow of ideas and improvements from all corners of the organisation. Agility is a platform for innovation and improvements in our operational excellence.
For me, it was refreshing to observe a broad perspective on how we can improve our operational excellence and look beyond the usual set of tools. Diving deep into culture, sustainability and agility might create more engagement within the ecosystem; looking at a wider range of criteria can drive improvements in our daily operations.
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Tim is a change practitioner in the area of innovation and excellence. He is working with teams to accelerate innovation, collaboration and agility.